Poly SE Newsletter -Product Updates and Insights - July 2022

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Troubleshooting Microsoft Teams Proximity Join

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Troubleshooting Proximity Join Microsoft Teams Proximity join with Auto Answer for the Microsoft Teams Room system is an important feature in achieving the virtual ‘no touch conferencing room’. Using a mobile phone or personal computer we can start a meeting by selecting a nearby MTR using Bluetooth or by the Suggested room list which is a list of rooms that you’ve used recently on your calendar coming from the Exchange address room list.  The mobile phone or PC is used as the content sharing source in this case. The proximity join feature provides Bring Your Own Calendar (BYOC) with BYOD.  This feature provides increased calendar privacy without displaying your meetings on the touch controller interface and physical health & safety in not having to touch the conference room controller to start a meeting. But their are rules to be aware of when using these features and the tips and tricks that follow will help optimize the experience: 1. Make sure yo...
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Automated Decline on No Show Meetings

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Microsoft Teams Room System with Occupancy based Automation Crestron recently introduced a new firmware that enables the pairing of the TSS scheduling panel and POE occupancy sensor together without the need for a control processor or Crestron Fusion. The scheduling panel talks directly to Microsoft Exchange and uses the same credentials as the Microsoft Teams Room (MTR) system. If a meeting on the calendar has been booked and no one has checked into the room from the scheduling panel or triggered the occupancy sensor with motion, the meeting will be canceled and the  Room along with the MTR will now be made available for use by other parties.    The CEN-ODT-C-POE occupancy sensor covers up to a 2000 square foot space. In addition to this functionality the LED lightbars and room signs indicate the following presence states:       þ   Green means the room is Available and not occupied   þ    Blue means the room...
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Why can't I join Meetings from External Exchange Organizations?

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Joining Video Conferences hosted by external Exchange Organizations  You have now setup your Microsoft Teams Room system, Zoom Room system or any other Video conferencing endpoint and want to join meetings from external organization using One button to Push. But you find out anytime you forward the meeting to the Mailbox/Calendar for the room nothing ever shows up on the Calendar.  Sound familiar? The reason is because resource room mailboxes do not accept external calendar requests by default due to security considerations. This extends to both directly addressed or forwarded invites to the the video endpoint room's mailbox/calendar. We can confirm the 'resource room mailbox' does not allow external processing of calendar requests by running the following command.  This is just an example and your resource mailboxes names will likely be different. Get-CalendarProcessing "MTR" | fl Process*   To enable the Exchange resource room mailbox t...
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